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RevvFi vs FreshBooks

FreshBooks charges by client count. RevvFi never does.

One flat price, unlimited businesses and unlimited clients, real double-entry books, and a free CPA portal — no cap to hit as you grow.

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Why people switch

Why people go looking for a FreshBooks alternative

These are the pricing mechanics right on FreshBooks' own pricing page — not claims we're asking you to take on faith.

Your bill grows when your client list does

FreshBooks charges by billable-client cap — 5 clients on Lite ($23/mo), 50 on Plus ($43/mo). Land a new client past your cap, and you may be landing a new price tier too.

The 90%-off price isn't the price

FreshBooks' current offer is 90% off for the first 6 months, before reverting to the regular $23–$70/mo range. It's a real promo, just not a permanent one.

Need more than Premium? Get on a call.

Past the $70/mo Premium tier and its unlimited-client cap, FreshBooks' Select plan isn't even a listed price — it's custom, "Let's Talk" pricing.

Side by side

RevvFi vs FreshBooks

A fair look at how the two approaches differ, using FreshBooks' own published pricing.

Category RevvFi FreshBooks
Pricing model One flat price — $34.99/mo or $349.99/yr — with unlimited businesses AND unlimited clients included. Growing your client list never changes your bill. Billable-client cap: 5 clients (Lite, $23/mo), 50 (Plus, $43/mo), unlimited (Premium, $70/mo). Need more than Premium? Select is custom-priced.
What you'll actually pay $34.99/mo or $349.99/yr, always — no promo cliff to plan around. Current offer is 90% off for the first 6 months, then reverts to the regular $23/$43/$70 price; 30-day free trial.
Accounting depth Real double-entry general ledger, journal entries, financial statements, and bank reconciliation — included at the one price, plus a free portal for your CPA. Built around invoicing, estimates, and time tracking — a genuinely strong workflow for service businesses that bill by the hour.
Businesses & clients Unlimited businesses and unlimited clients under one subscription — no per-client math. Client count is the pricing lever — more clients can mean moving up a tier.
Honest fit check

Is RevvFi right for you?

FreshBooks has a genuinely well-regarded invoicing and time-tracking experience. We'd rather point you to the right tool than win a switch you'll regret.

RevvFi is a good fit if…

  • You're self-employed, freelance, or run a small business and want real bookkeeping — not just invoicing — handled automatically.
  • Your client or customer list is growing and you don't want your software bill to grow with it.
  • You want your CPA looking at real double-entry books, free, through their own portal.
  • You want bank sync, AI receipt scanning, and mileage tracking bundled in from day one.

Stay on FreshBooks if…

  • Your whole workflow is billing clients by the hour — FreshBooks' time tracking and proposal tools are purpose-built for that.
  • You have a handful of clients and simple invoicing needs — FreshBooks' $23/mo Lite tier (or its current promo) may be all you need.
Common questions

Questions people ask before switching

For most self-employed people and small business owners, yes. RevvFi covers real double-entry bookkeeping, bank sync, receipts, mileage, invoicing, and a free CPA portal. If your workflow is built entirely around billing clients by the hour with FreshBooks' time-tracking and proposal tools, FreshBooks may still be the better fit.
It depends on how many clients you have. FreshBooks charges by billable-client cap — $23/mo for up to 5 clients (Lite), $43/mo for up to 50 (Plus), $70/mo for unlimited (Premium) — regular pricing once their current 90%-off-for-6-months promo ends. RevvFi is one flat price, $34.99/month or $349.99/year, with unlimited businesses and unlimited clients included no matter how much you grow.
FreshBooks' pricing ladder is built around a billable-client cap — 5 clients on Lite, 50 on Plus, and unlimited only on the $70/mo Premium plan (or a custom-priced Select plan beyond that). That means your software bill can go up simply because your client list grew. RevvFi never charges based on how many clients or businesses you have.
Yes. RevvFi includes a free CPA portal — once you invite your accountant, they get access to the exact numbers you see: a real double-entry general ledger, journal entries, financial statements, and bank reconciliation, at no extra cost to either of you.

Try RevvFi free for 14 days.

One flat price, unlimited businesses and clients, real double-entry books, and a free portal for your CPA. No client cap, no promo cliff to plan around.

Start your free trial

14-day free trial · cancel anytime